Phase 4 - At the last minute

Shortly before travelling

Compile and secure personal documents

Everyone has their own checklist of what they want or need to take with them in their hand luggage. But you should also take a look at these items:

Copy/scan important documents and save them if necessary (USB stick, cloud), adequately secure sensitive data from unauthorised access
- Contracts, orders, purchase orders, pro forma invoices, etc.
- Identity card/passport, flight ticket, credit cards, visa, vaccination certificate
Set up external access to company server (VPN)
Exhibits: address of the shipping company, accompanying documents, company logo/graphics
Business cards, flyers, name badges, company brochures, promotional gifts
Forms (daily reports, order forms)
Provide financial resources (cash in local currency)
Obtain an overview of favourable Internet packages and telephone providers abroad

Be reachable

Save communication data of trade fair organiser and hotel (telephone, fax, e-mail, address)
Leave your stand number and exact and complete travel details including time difference with the company
Arrange special times for communication with the company

Obtain information material

Travel literature
Travel and language guides
Maps

About the other phases

Phase 3 - Preparation

6 to 3 months before the start of the trade fair

Phase 5 - At the exhibition centre

12 to 9 months before the start of the trade fair

To the overview of tips

Business-Netzwerk auf der Messe – Teilnehmer im Gespräch am Ausstellungsstand.

Phases of preparation for a trade fair abroad

Our phase overview will help you find the optimum time for each decision and ensure that your international trade fair appearance runs smoothly and efficiently.